Decision-making Structures of Vilnius University

Decision-making Structures of Vilnius University

The governing bodies of Vilnius University (hereinafter – the University) – the Senate, the Council and the Rector, within their competence, implement the autonomy of the University. Various Commissions and Committees help these governing bodies to ensure autonomy.  Commissions and Committees make decisions in the areas assigned to them and implement the decisions of the University governing bodies.

Rector

The Rector is the sole governing body and the head of the University. The Rector acts on behalf of and represents the University, is responsible for implementing the University’s objectives and organising efficient work, financial activity of the University, and the management of large funds and assets. The Rector is accountable to the University’s Council. Currently, Vilnius University Rector’s position is held by prof. dr. Rimvydas Petrauskas.

Pro-Rectors

Pro-Rectors administer the fields assigned to them by the Rector and concerning University’s activity or its management. Every Pro-Rector acts on behalf of the Rector in their respective fields and assists with the management of the University. Currently, the University has 4 Pro-Rectors:

  • Pro-Rector of Studies (currently holding Office – assoc. prof. dr. Valdas Jaskūnas);
  • Pro-Rector and Vice-Rector of Research (currently holding Office – prof. dr. Edita Sužiedelienė);
  • Pro-Rector of Partnerships (currently holding Office – prof. dr. Artūras Vasiliauskas);
  • Pro-Rector of Organisational Development and Community Affairs (currently holding Office – dr. Rita Rekašiūtė Balsienė).

Pro-Rectors are accountable to the Rector. The Rector may withdraw the decisions made by Pro-Rectors.

Chancellor

The Chancellor assists the Rector with managing the University’s economy, property and finances. The Chancellor also helps to ensure the internal order of the University and all the necessary material and organisational conditions for the Senate’s and the University Council’s activity. The Chancellor is accountable to the Rector. Rector may withdraw the decisions of the Chancellor. Currently, the Chancellor of the University is Nikita Ananjevas.

Rector’s Office

Rector’s Office is the Rector’s advisory body, which consists of all the heads of University’s main academic and non-academic departments and the President of Students’ Representation. Rector’s Office reviews all primary issues related to research, studies, finance and development, and submits its conclusions to the University’s Council, Senate, and Rector, making final decisions according to their field of activity.

Senate

The Senate ensures the freedom of culture, science, research and lecturing at the University, as well as the collegial discussion of University’s general academic affairs and other issues directly related to the entire University’s academic activities, and the adoption of legal acts necessary for their implementation.

The Senate of the University consists of 41 members: The Rector by position, the University’s research (arts) workers, lecturers, social partners and 8 Students’ Representatives delegated by the Students’ Representation. All Senate members, except the Rector, the Chairperson of the Senate and the Deputy Chairperson of the Senate, act in the Committees of the Senate.

Senate Committees

Three Senate Committees have been formed to address significant issues of the University’s activity related to science, art and studies: Science, Studies, and Quality and Development Committees. Each Committee examines the issues within its competence and submits conclusions to the Senate. Senate Committees are formed by the decision of the Senate on the proposal of the Chairperson of the Senate.

Currently, there are 3 standing Senate Committees:

  • Committee of Studies – examines issues related to the fulfilment and quality of studies at Vilnius University. The Committee of studies includes 3 Students’ Representatives.
  • Committee of Science – examines issues related to the implementation and development of science at Vilnius University. The Committee of Science includes 2 Students’ Representatives.
  • Committee of Quality and Development – controls the quality assurance system of studies and examines issues related to the distribution and development of Vilnius University’s internal resources. The Committee of Quality and Development includes 3 Students’ Representatives.

Senate Commissions

Senate Commissions are Commissions formed by the Senate, that assist to implement the University’s goals and objectives. Senate Commissions are accountable to the Senate.

Currently, there are 5 Senate Commissions:

  • Central Commission of Elections – develops the procedure for the elections of VU governing bodies, and ensures transparency and representative elections of VU governing bodies. Central Commission of Elections consists of 9 members, including 1 Students’ Representative.
  • Central Commission of Academic Ethics – resolves disputes, issues related to violations of academic ethics, develops and updates the VU Code of Academic Ethics. Central Commission of Academic Ethics consists of 8 members, including 3 Students’ Representatives.
  • Central Dispute Resolution Commission – examines complaints and statements that are not related to violations of academic ethics, but involves members of the University’s community. Central Dispute Resolution Commission consists of 6 members, including 3 Students’ Representatives.
  • Academic Protocol Commission - develops and constantly updates the protocol of academic ceremonies and descriptions of academic events. Academic Protocol Commission consists of 9 members, including 1 Students’ Representative.
  • Commission of Emeritus, Affiliation and the Leaders of Honor considers and submits candidacies to the Senate to approve the status of Emeritus, Affiliate Professor, Associate Professor, Researcher, Doctor of Honor, Alumni or Patron. The Commission of Emeritus, Affiliation and the Leaders of Honor consists of 11 members, including 1 students’ representative.
  • Commission of General University Studies – examines newly submitted modules of General University Studies, provides conclusions on their compliance with the concept of General University Studies, which is later submitted to the Senate for approval, and monitors the quality of implementation of these modules. Commission of General University Studies consists of 8 members, including 2 students’ representatives.

Council

Council – governing body of the University which is responsible for the strategic development of the University, quality of its activity, finances and structural changes.

Council consists of 11 members, of whom: 5 are the lecturers and science (art) workers of the University, 5 are external members of the community outside the University representing different fields of science, one of whom – a Students’ Representative delegated by VU SA. The composition of the Council also includes the President of Vilnius University Students’ Representation by their position as a Student’s Representative.

Commission of One-time Social Scholarship Distribution

The Commission of One-time Social Scholarship Distribution examines the received applications related to the worsened student’s material and/or social situation (serious illness, trauma, accident, fire, serious theft, death of a loved one, loss of work by one parent, etc.). According to the criteria of priorities and the amount of money available, the Commission decides how to distribute the scholarships. The priority is given in case of a death of a student’s family member and the birth of a child, as well as in case of accidents, serious illnesses, or to students whose family members do not receive any income. The Commission of One-time Social Scholarship Distribution meets at least once in 2 months.

The Commission of One-time Social Scholarship Distribution consists of 5 members, including 3 Students’ Representatives.

Commission of One-time Target Scholarship Distribution

Commission of One-time Target Scholarship Distribution decides how to distribute the one-time target scholarships for cultural, music, sports, science or social achievements. Achievements are evaluated according to the received recommendations, personal students’ achievements, representation of Vilnius University and the spread of its name. The Commission of One-time Target Scholarship Distribution meets once every semester.

Commission of One-time Target Scholarship Distribution consists of 6 members, including 2 Students’ Representatives.

Council of Health and Sports Centre

The Council of Health and Sports Centre resolves issues related to the financing of this centre, internal governing, study affairs, and the attestations of the Centre’s lecturers.

The Council includes 1 Students’ Representative.

Meetings of Vice-Deans for Academic Affairs convened by the Pro-Rector of Studies

The meetings of the Vice-Deans for Academic Affairs of the University’s Core Academic Units resolve issues related to studies and the procedure of organising the studies. During the meeting, amendments to documents are considered for the first time and are later submitted to the Senate for approval.

Working Groups

Various working groups are formed at the University, which address relevant issues to the University’s community. Working groups are temporary and are formed for the period until the necessary decision is made (for example, preparation of the Statute, imposition of modular studies, etc.).

Study Program Committees

The study program Committee takes care of the fulfilment of study programs: monitors the integrity of the study program goals, competencies, content, methods and student achievement assessments, relevance and competitiveness of the study program, analyses the fulfilment of the study program and by identifying the problems of the program, suggests solutions, updates the study program. This Committee also approves students’ Individual Study Plans.

Study Program Committee consists of several lecturers of the program, a social partner and not less than 1 students’ representative.

A students’ representative in their Study Program Committee may be contacted in case having any suggestions on how to improve the quality of the fulfilment of the study program and other issues related to the fulfilment of the study program or the development of an Individual Study Plan.

Core Academic Units

Core Academic Units of Vilnius University (hereinafter – VU CAU) – faculties, institutes, centres, schools – these are the University’s internal organisational units, which carry out all the main activities of the University.

VU CAU Council

VU CAU Council makes decisions on the organisation and coordination of CAU research and studies, the training of CAU researchers and lecturers, the use, acquisition and modernisation of funds, premises, equipment as well as other assets in coordination with other concerned parties and University policy.

VU CAU Council consists of VU CAU lecturers, social partners and students. Not less than 20 per cent of all VU CAU council members must be Students’ Representatives.

Chairperson of VU CAU

The Chairperson of VU CAU is responsible for the management of CAU, the fulfilment of the CAU activity plan and its compliance with the University Statute. They are also responsible for the overall efficiency of study programs, scientific (artistic) research and the quality of development in the main field of the activity of CAU. The Chairperson of CAU is accountable to the CAU Council and the Rector.

VU CAU Dean’s Office / Directorate

VU CAU Dean’s Office / Directorate – is a stably operating college that advises the CAU Chairperson on organisational issues. It consists of CAU Deputy Chairpersons, the Heads of CAU Branch Academic units and VU SA CAU Chairperson.

VU CAU College of Studies

VU CAU College of studies consists of Chairpersons of the study program Committees and a Students’ Representative delegated by VU SA. This college advises the CAU Deputy Chairperson, who is responsible for the organization of studies, on study fulfilment and the improvement of study quality.

VU CAU Dispute Resolution Commission

VU CAU Dispute Resolution Commission examines the complaints regarding the final assessment of the subject or examination procedure violations. Students can appeal to it if they do not agree with the examination procedure and/or with the examination (course credit test) or colloquium assessment. After receiving the complaint, the Commission decides whether the complaint is reasoned and only then takes it into consideration.

The Commission may decide to re-evaluate the student’s assignment. After reviewing the appeal, the appellant’s study result cannot be reduced. If the Commission finds that there have been procedural irregularities during the examination, the assessment of the examination may be cancelled, and the student may be given the opportunity to retake it.

VU CAU Dispute Resolution Commission consists of 3 VU CAU lecturers and 3 Students’ Representatives.

VU CAU Academic Ethics Commission

VU CAU Academic Ethics Commission examines statements regarding the academic community members (lecturers, students or other University employees) who violate academic ethics.

VU CAU Academic Ethics Commission consists of 4 VU CAU lecturers and 2 Students’ Representatives.

VU CAU Admission-Attestation Commission

VU CAU Admission-attestation Commission controls the admission of lecturers and the extension of their contracts with the University. When the lecturer’s employment contract with the University is ending, the Commission evaluates the lecturer’s activity during the course of studies as well as research, and decides whether the employment contract will be extended.

Admission-Attestation Commission consists of University lecturers, social partners and 1 Students’ Representative.